How do I print PTA cards for everyone who has paid?

Printing PTA Cards for All Paid Members

NOTE:  You must be a current PTA officer and listed in the JBF system as such.  Not sure?  Click on contact so we may help you.

When printing cards with member’s names on them you will still print on card stock that you receive from your state.

In this document we will speak to printing cards for all people who are marked as members in the system under your unit.  This may be thought of as a function to do once you have the majority of your members marked paid.  If you wish to print cards for a few people at a time, use the print card function that only produces specific members you select.

Before doing the actual printing on card stock it is important to review the printing directions below.

 

TIPS:

• Be sure your popup blocker is disabled or allows popups from the Just Between Friends site.
  

• Always print a test sheet when creating cards, to see if they line up properly.
  

• Feed one sheet at a time into your printer.Card stock will sometimes pull through unevenly in printers.
  
  

• IMPORTANT: on the printer dialog box set page scaling to “None”. If you do not do this piece, the first set of cards line up but then eventually creep up and end up with the last three rows not lined up.
  

• If the practice sheet does not line up, adjust the Vertical Offset by .05 and run a test sheet again. (See instructions below).
  

• Attempt to print cards in multiples of ten (such as 10, 20, 30...100 etc...) so you can use entire sheets, because you cannot run partial card stock through printers in most cases.
  
  

STEPS:

1. Log into your Administrative Dashboard

   If you cannot reach the administrative side, click on the "Contact Us" button in the upper right side of the screen.

2. Under the happy face icon click on "View Your People "
   
   

3. Click on "Actions" button while on the “View Your People” page 
   
   
   
   
   

4. Now select “Actions Affecting Everybody”
   
   

5. You will see a flyout menu. Select “Print Cards for All Members”

   If you do not see this, you may not have the correct permissions in the system or they may have expired. Please click on "Contact Us" to check on your Admin status.
   

6. Fill in or answer the following in the dialog box given and click on the "Print" button

 

• Be sure “Member-specific PTA Cards ”, radio button is selected.

• You may wish to override the default term date for your unit. To do so, place a checkmark in the box labeled “Use Term Period Defined Below”.

  • Enter date in “Term Start” field

  • Enter date in “Term End” field

• Select a vertical offset (you may also wish to think of this as a top margin.) Start with .35 or .30 and adjust as needed. Follow the hints at the beginning of the instructions.