How do I add an administrator?

Adding an Administrator

There are two sides to permissions in the Just Between Friends system:

• Administrative side. This allows individuals to do such things as manage households and send communications.

• Officer Side. To do PTA work, including printing cards, marking people as paid PTA members and printing PTA rosters) you must also have officer permissions. If a person needs these permissions, please set the individual up as an officer first. Then return here to add officer permissions. Note: PTA permissions expire with the officer’s term.

1. Log into your admin account

   When you log in, you should see the “Administrator Dashboard”. You must have current admin permissions in order to set up new administrators in the system. Current Master and Alternate group admins have these privileges (please, contact Customer Support if you believe you do not have the proper permissions). Do note that if you wish to give someone PTA permissions, you must also have current officer permissions.

2. Click on the blue words “Manage Administrators” under the box with the happy face icon on the Administrator Dashboard

   Be sure you are managing the group to which you wish to add your administrator (i.e., the Volunteer group, homeroom parent or unit level).

   

3. Click on the "Actions" button and select "Add Group Administrator"

    

   

4. Click on the sign to the right of the person you wish to make an administrator

   A dialog box will appear. Everyone who is available to be set up as an administrator is listed here. In order to add someone as an admin, they must be in the system. If you do not see them listed in your unit, add them into the system with the single entry method. If you believe they are in the system but do not see them, use the search feature by putting in the first letter of their last name or their complete last name in the search field and then clicking on the words “Run Search” to the far right of the search field.
   
   Hint: If you do not see the person you are looking for, one of the following things may have happened:

• You are not looking for the person in the correct group

• They have not been added to the system

• They have not been approved into your group

5. You will then be prompted to set their permissions

   If they have not been an admin before in the system you will also be asked to create their admin password. Be sure you give that password to the new admin.

6. Click on the green "Save" button